Aesthetic Record is purpose-built for medspas — treatment mapping, before/after photo management, HIPAA-compliant charting, and a point-of-sale system that processes Botox payments from the treatment chair. At $15-$19/user/month, it is among the most affordable MedSpa-specific EMRs on the market. But affordable EMR without growth marketing means you have beautifully documented charts for clients who found you by accident, not by design.
TL;DR
Aesthetic Record is a solid, affordable MedSpa EMR with ChartSmart AI and AR Pay. The Webevo platform brings the clients who need those charts — SEO, voice AI, and reputation management fill treatment rooms. Clinical + Growth = complete practice.
What Aesthetic Record Actually Does Well
Aesthetic Record earns its position in the MedSpa market with genuinely useful specialty features.
ChartSmart AI: Automated chart note generation from dictation — speak during a procedure, and ChartSmart creates structured documentation. For injectors doing 15-20 treatments per day, this saves 30-45 minutes of charting time. At $30/month add-on, it pays for itself in the first week.
AR Pay (Buy-Now-Pay-Later): Integrated patient financing directly in the platform — patients can split Botox, filler, and laser treatments into monthly payments without the practice needing a separate financing provider. This directly impacts average treatment value.
Before/After Photo Management: Cloud-based photo storage with treatment mapping, annotations, and organized galleries. For aesthetic practices where visual documentation IS the sales tool (prospective clients want to see results), this feature is both clinical and commercial.
Affordable Per-User Pricing: $15/user/month (Essentials) and $19/user/month (Accelerator) are significantly cheaper than Symplast ($300/month+) or Nextech. For solo injectors or small practices, this cost structure is compelling.
MedSpa EMR ≠ MedSpa Growth Engine
Aesthetic Record manages what happens after a client arrives. It does not influence whether they arrive.
| Function | Aesthetic Record | Webevo Platform |
|---|---|---|
| Procedure charting | ✅ Treatment mapping + AI notes | ❌ Not our lane |
| Photo management | ✅ Before/after galleries | ❌ Not our lane |
| Online booking | ✅ Smart scheduling | ✅ AI-powered booking |
| POS + financing | ✅ AR Pay + memberships | ❌ Not our lane |
| SEO ("botox near me") | ❌ | ✅ 9-module audit |
| Voice AI | ❌ | ✅ 24/7 consultation booking |
| Reputation | ⚠️ Basic | ✅ AI-timed review requests |
| Content marketing | ❌ | ✅ Procedure-specific content |
| Ad campaigns | ❌ | ✅ Google + Meta |
| CRM pipeline | ⚠️ LeadAR (basic) | ✅ MedSpa-specific |
The $800 Filler Client Who Called at 7 PM: A prospective client researched "lip filler near me," found your practice, and called at 7:03 PM to ask about pricing and availability. Nobody answered. She called the next medspa — whose voice AI answered, explained the consultation process, and booked Thursday at 2 PM. You lost an $800 first treatment that becomes $3,200/year in repeat visits. Aesthetic Record cannot answer phones.
Who Should Use What
Keep Aesthetic Record alone if:
- Your client base is growing through referrals and social media
- You need affordable EMR without enterprise-grade marketing tools
- ChartSmart AI and AR Pay are solving real operational problems
Add the Webevo platform if:
- You need SEO, voice AI, and reputation to generate new consultation inquiries
- Your treatment rooms have availability gaps you cannot fill through referrals alone
- You want the growth engine that maximizes your Aesthetic Record investment
Run your free WebEvo audit now →
For related reading, see Symplast comparison, Growth99 comparison, and our MedSpa industry guide.
